This is the day-to-day plan for the Initiation Stage, which is the 1st stage in the project. Creating the Product Flow Diagram: Shows product flow and interdependencies. IASSC® is a registered trade mark of International Association for Six Sigma Certification. Remember, the Project Plan is a very high-level plan, as it is for the whole project. And finally, it is easier to gain a clear agreement on what needs to be produced. Optional Team Plans are created by the PRINCE2 Managing Product Delivery process. ... Give work out to teams and monitor each teamâs progress. But a Stage's Plan has enough detail for the Project Manager to manage the stage on a day to day basis. Manage by Exception is one of the PRINCE2 principles, where each management level delegates some authority to the lower level and the lower level is responsible to escalate issues if they pass a certain tolerance level. Individual stage plan have much more details at each stage plan it created tools at the end of the preceding stage. One of the first things in planning is to try and get an idea of scope. Enter your email and we'll send you instructions on how to reset your password. These steps are taken to create the Project Plan, the Stage Plan and perhaps some of the later steps can be taken to create the Team Plan. Calculate total resource requirements and costs. These standard plans or If the project is part of a program, then the Programme will most likely have a common approach to planning, which could then be adopted by the project. The Product Breakdown Structure makes it easy to discuss the scope and requirements with the Senior User. Plan Identify external products that will be used and use Circle or Ellipse to show this. PRINCE2 emphasises dividing projects into manageable and controllable stages. Documenting the Plan is the 6th step in the PRINCE2 Approach to Plans. According to PRINCE2, your schedule can have different formats, but in practice, a common schedule in a predictive project (one that is not adaptive/Agile) is a â¦ Involving users in supplying product requirements and thus increasing their support. A good planning/tracking/reporting tool is the product checklist. Polski The objective is to add text similar to the following to help explain them: The Product Checklist is a list of all the major products of a Plan, plus key delivery dates. for all products. The Project Manager should do as little estimating as possible as, itâs better to ask someone who has more experience. Career Opportunities for PRINCE2 Foundation. A team manager produces a team plan to cover the work which need to execute one or more work packages. How to Prepare the schedule in PRINCE2 Foundation, Configuration Management in PRINCE2 Foundation, Introduction on starting up a project process, Activities of the starting up a Project Process, Purpose of the Directing a Project process, Activities that comprise Directing a Project Process in PRINCE2, Introduction on Controlling a Stage Process in PRINCE2, Introduction on Managing Product Delivery process, Introduction on Managing a Stage Boundary Process, Activities of managing a stage boundary process, Introduction on Closing a project process in PRINCE2, PRINCE2 tailoring PRINCE2 to the project environment. Free PRINCE2-Foundation Mock-up test online, Practice daily free quiz based on latest PRINCE2-Foundation test. Clearly showing what the project involves; this avoids setting the wrong expectations. It is a very simple way to communicate the progress of the project to stakeholders and is also my preferred planning tool. How to best go about creating the products? You will find an example of a product checklist later in this Theme. It provides the Business Case, Cost & Timescale information and needs to be approved by the Project Board. The very act of planning helps the Project Management team to think ahead and avoid duplication, omissions and threats. The Project Plan is used by the Project Board as a baseline against which to monitor the progress stage by stage. It is very easy for a project to start off as a simple project, but when you start to draw out the requirements in a Product Breakdown Structure, it shows exactly what this so-called simple project involves. Note that in some situations the Project Manager may not look at the detail of the team plan for reasons of confidentiality. Use symbols in the diagram (a rectangle for a product, an ellipse for an outside product). A project plan answers these questions: Why, What, Who, When and How much. PTCoE N.V, Barbarastraat 13, 3120 Tremelo, Belgium. Assist with compilation of Project Plans and Stage Plans. Exception Plans are plans that can be used to get the project or stage back on track if the project or stage goes out of tolerance. Then Work Packageswould be the basis for creating the release plans and iteration plans (Team Plans), while their high-level aspects have been defined in the Project Plan and Stage Plans froâ¦ The Project Board will most likely ask for an update plan to complete the current stage, and this plan (Exception Plan) will replace the current Stage Plan. es These targets will include the projectâs products, timeframes, costs, quality and benefits. Within the stage the team plans will actually plan for the individual activities during the stage to work on specific products and perform specific TOS. Update the Business Case and Risk Log to reflect the latest information. Clearly identifying and documenting the planâs products and interdependencies. It is a day-to-day level plan for the next stage. It is created at the start of the project and continually updated during the project to show what has been realized so far (actuals) and what is still left to do. Directing a project. An Exception Plan shows the actions required to recover from the effect of the tolerance deviation typically this will be when something has gone wrong. Create Project and Stage Plans plus Exception Plans if necessary. Therefore, this manual includes a simple example and shows how you can use the indented list to help you get started. Approximating the effort required for each activity, as we can never really guarantee an exact time for an activity. In general, you need to explain the objectives (6 variables), give reference to Product Descriptions, explain how youâre going to monitor and control in the scope of the plan, what lessons youâve considered when creating the plan, andâ¦ and the schedule! AllÂ rightsÂ reserved.PMI, PMP, and PMBOK are registered marks of The Project Management Institute, Inc.DSDM is a Registered Trade Mark of Agile Business Consortium Limited. A plan satisfying the needs of the three levels of management. Exception Plans can be used to replace Stage Plans and Project Plans, but not Team Plans. Plans require the approval and commitment of the appropriate level of management. Replacement of the Project Plan and weather it may require the approval of corporate or program management. The Stage Plan is similar to the Project Plan but is a lot more detailed, as the Project Manager will use this plan on a day-to-day basis. The other plans created during the project include the Exception Plan, which will replace an existing Project Plan or Stage Plan and the Benefits Management Approach, which is covered in the Business Case theme. Planning is essential for small and huge projects. This is the 5th step of the PRINCE2 approach to plans, there are many different approaches to scheduling and more and more people are using computer-based tools to help. The four steps in Product-Based Planning are: Product-Based Planning is an iterative process and has a number of benefits: The very first step in Product-Based Planning is to write the Project Product Description. The Swirl logo™ is a trade mark of AXELOS Limited. Project management needs effective planning in order to exercise control. Few Project Managers use the Product-Based Planning technique, especially the Product Breakdown Structure technique, which is a pity, as it is very useful. Perhaps the main reason for this is that Project Managers donât get time to cover this in the training. PRINCE2 might give the impression that you need to know everything upfront before you create the Project Assist Project Manager with Planning and prepare Team Plans. There are three possible levels of plans within PRINCE2, the Project Plan, Stage Plans, and optional Team Plans. PMI®, PMBOK®, PMP® and PMI-ACP® are registered marks of the Project Management Institute, Inc. It provides a statement of how and when a projectâs time, cost, scope and quality targets are to be achieved. Product Description: Plan Date when this will be ready and Actual Date. and Monitoring and Control: Describe how the Plan will be monitored and controlled. The period of time for which accurate planning is possible is called the planning horizon, it is generally not possible to plan an entire project in detail at the very start. Project Plan creation in PRINCE2. For the Foundation Exam, you just need to be aware how Product-Based Planning works. Define and analyze products: Product-Based Planning is used to do this. Product Draft: Plan & Actual dates for draft version of the product. They are usually in a backlog format. Plan is not just a chart showing time scales. This Theme helps to answer the following questions: Remember, without a Plan there is no control, so a plan is required for the project. The actor planning helps the project management team to think ahead and to mentally "run through" the project and i believe this is one aspect to plan which is often undervalued adding to think through the sequence of events and gonna happen that sometimes help you but only to make sure that you're going through things in the right sequence that to identify the source of problems that you may come up against a long way. These are the business benefits laid out in the Business Case and the Benefit Realization Plan. Team Plan / Iteration Plan Team Plans are optional in PRINCE2, but cannot be considered optional in PRINCE2 Agile; while they would be really simplified. It may well be that some of the work done on the project is being done in a confidential environment and therefore the project manager may not find out exactly how the work is being done. An Exception Plan is used to recover from the effect of tolerance deviation (go out of tolerance). Here are some things to consider when creating the Product Descriptions. Plan Description: A text description of the Plan to help explain it. PRINCE2 is an essential project management method, helping users organise, manage and direct their projects to time and within budget. Sometimes people think a plan is a Gantt chart, but it is much more than that. PRINCE2 recommends three levels of plans. A PRINCE2 Business Case MUST include the benefits (and dis-benefits) in terms of tolerance bounds derived from best-case and worst-case scenarios. The Project Manager must already have the list of all activities, their dependencies, and the duration of effort for activities before they can begin this task of scheduling. Refer to standards whenever possible instead of writing out the specification in detail. It shows the major product activities and resources required and it provides the Business Case with the planned project costs and timescales. Creating the Stage Plan: Each Stage Plan is produced near the end of the current management stage in the Stage Boundary process. I would suggest referring back to this diagram when reading the next few sections. Italiano. ... Plan the next stage, updating the Project Plan as necessary. The Plan theme provides the framework for the development of the projects plans. It may also show the resources that people need. PRINCE2 Foundation exam you need to know the various roles, 7 principles, 7 themes and the 7 Processes. The Project Plan shows the major products, activities and resources required for the project. rights reserved. You might think the target is just to create the Project Product, but there will also be targets for time, cost, quality, scope, risk, benefits and, of course, products. The Project Manager should make sure to involve the other people who will help to deliver the products instead of trying to do this on his/her own. Set Project Tolerances (listed in the project mandate). nl As projects are often similar in companies, some Product Descriptions from previous projects could be used instead of creating each Product Description from scratch. Improving communications, as it provides a simple overview of what needs to be done, and makes it much easier to get feedback. PRINCE2 (PRojects IN Controlled Environments) is a process-based method for effective project management.PRINCE2 is a de facto standard used by the UK Government, widely recognised and practised in the private sector in the UK and internationally. Following the product-based planning technique entails a number of benefits, such as 1. â¢ Establishing clearly the products that must be created on a prâ¦ Thus, in case you make use of the Team Plans would comprise of a simple schedule appended to the Work Packages which are assigned to the Team â¦ Once the Project Plan is complete, all the Product Descriptions are baselined and have to pass via Change Control if changes need to be made. Activities: The objective is to make a list of activities that need to be done, and this is much easier now that you have the information from Product-Based Planning documents with the Product Breakdown Structure and Product Flow diagrams together with the Product Descriptions. Use Post-Its or a whiteboard, so it will be easier to make changes as you learn. Because it's only at that points that will have enough information to make a detailed stage plan. Planning is the act or the process of making and maintaining the plan. You can consider creating the Product Flow diagram at the same workshop meeting as the Product Breakdown Structure as you will have the people with the knowledge with you. This is easy to create, maintain and read and, most importantly, it is a good way to communicate with stakeholders that need this information. A Product Flow diagram defines the sequence in which the products of the plan will be developed, and shows the dependencies between them. In fact, I would suggest that you start with a mind map. All PRINCE2 projects must have a project board. Now to say the important thing here is the level of detail that must be and not detail for the project manager to manage that stage. It is a document that describes how, when and by whom a specific target or set of targets is to be achieved. Be rest assured to get the best project management training. PRINCE2 Templates Design the Plan: Should be called âChoose style and format of planâ. This will make it easier to understand when the plans are created and their value to the project. This is possible with some projects, but with many IT projects, a more relaxed approach is required and each stage can be an iteration. It is adopted in many countries worldwide, including the UK, Western European countries, and Australia. The Project Plan is a high-level plan for the whole project. They have the same structure. This involves a series â¦ This is one of the main reasons why I talked of the business case being a prime driver for tolerance. The board, like a corporate board, â¦ PRINCE2 Methodology PRINCE2 - A Structured Project Management Methodology. rights reserved. This is the Initiation Stage Plan; the Project Manager creates it. A PRINCE2 plan is a document describing how Wayne and by whom specific target or set of targets will be achieved. The Project Manager will coordinate most of the work in preparing this document. Nederlands So, here are some of the steps that a Project Manager will accomplish: If you have done scheduling before, you have covered most of these steps. The PRINCE2 approach to planning is product-based. pt PRINCE2 Foundation certification is a prerequisite to taking the exam. Perhaps you have heard the term âWork Breakdown Structure.â. Write Product Descriptions (share responsibility with Team Manager). And remember, failing to plan is planning to fail. There are two types of dependencies â Internal and External â and there is a clue in the name. Team Plan: Team Plans are optional and you donât have to follow the same composition as a Project Plan or Stage Plan. The diagram also shows the products that are outside the scope of the plan. Know that there are seven steps to the PRINCE2 approach to plans: design the plan, define and analyze the products, identify activities and dependencies, prepare estimates, prepare the schedule, document the plan, and analyze the risks What will be the level of detail required for each plan? One good thing to keep in mind is how you will communicate the Project Plan to the A plan provides a statement of how and when objectives are to be achieved, by showing the major products, activities and resources required for the scope of the plan. Stages are still set based on the management needs of the project, rather than turning into iterations. Exception Plans are not produced for work Packages. Project Managers who work in a Program Environment will be able to take advantage of how projects have been done in the past and get examples of how Project Plans are to be created. There are three possible levels of plans within PRINCE2, the Project Plan, Stage Plans, and optional Team Plans. But it probably won't show the risks involved. For practising project managers, we have a selection of templates along with guides to blending PRINCE2 with other frameworks. The Project Plan is a high-level plan and is mainly used by the Project Board. PRINCE2® Theme: Plans The Plans Theme is to provide a framework to design, develop and maintain the Project Plans (including the Project Plan, Stage Plan, Team Plan and Exception Plan). How is the Project Plan used by the Project Board? Once this diagram is in place, the next steps would be to consider the activities that are required, as well as estimating and scheduling. Budget Information: Cost, time of project, provisions for Risk & Change Budget. PRINCE2® 2017 Foundation: confirms the holder has sufficient knowledge and understanding of the PRINCE2 method to be able to work in a project management team working with this method. The process managing product delivery describes the tasks and responsibilities of the Team Manager in their role as supplier, â¦ Consider non-human resources, such as equipment (e.g., testing equipment), travel and money. PRINCE2® is a registered trade mark of AXELOS Limited. Written by Frank Turley (his LinkedIn profile). Share responsibility for writing Product Descriptions and PFD. Identify activities and dependencies: Activities to create the products. Note that in some situations the Project Manager may not look at the detail of the team plan for reasons of confidentiality. The Exception Plan picks up from where * the current plan left off and goes to the end of the plan. The Project Board can compare this plan to the original baselined plan to see how well the project went compared to the original plan. Team Plans are produced by the Team Manager to plan the execution of one or more Work Packages. One advantage of using stages is that it allows a big project to be broken up into manageable chunks. They will consult with the Senior User, Executive, and other specialists. Used under license of AXELOS Limited. Identifying the type of resource required, as specific skills are often crucial. Approve Project Plan and can approve Stage-Level Exceptions Plans. Project Board. Assure the Project Board on the implementation of the QMS. The Project Plan is updated in each Stage Boundary process, and it shows when and which products have been created in the last stage. Facilitate complete Product-Based Planning process. project plan, stage plan, exception plan, team plan; 3.4.2 Describe PRINCE2âs minimum requirements for applying the plans theme. An exception plan is basically a stage plan that is produced to replace a stage plan. It is often impossible to plan an entire project from the start, as you can only accurately plan in detail a short time in advance. SAP Trademark(s) is/are the trademark(s) or registered trademark(s) of SAP SE in Germany. The following are external content provided by or recommended by the author. Why is this a benefit? People who represent the Users should be involved in defining the Quality Criteria for the products and other Quality information. There is a \"project plan\", which is the high-level plan we prepare at the beginning of the project, a number of \"stage plans\", which are the detailed plans we prepare for each management stage before its start, and finally \"team plans\", which are optional plans prepared by the project team to manage each of their deliverables, which themselves are derived from the stage plan. The Stage Plan for the next stage is produced towards the end of the current stage. Very often people see chart such as a Gantt charts and they'll say there's my plan but of course it may show time scales, it may show the sequence of events but it certainly wouldn't give an adequate definition of what it is that you're producing. You could ask the Executive how they want to receive this status information (ask about previous projects). PRINCE2 does not provide a format for a Team Plan, and Teams can be from different suppliers who might have their own plan format. Describe PRINCE2âs minimum requirements for applying the plans theme 12. Identify Context. In case of using Scrum, the Sprint Backlog is the Team Plan. Certified ScrumMaster® (CSM) is a registered trade mark of SCRUM ALLIANCE®. fr External dependencies: List of external dependencies that will influence the Plan. Writing the Project Product Description: Describing the main product during the. PRINCE2 has a unique approach to planning. PRINCE2Â® and PRINCE2 AgileÂ® are registered trade marks of AXELOS Limited, used under permission of AXELOS Limited. Team managers may create their team plans for the next stage in parallel with the Project Manager preparing the Stage Plan for the next stage. Lessons incorporated: Lessons from similar or previous projects.